Capture

The capture process is the important first step in building your document management system and converting paper-based documents to electronic documents. To be effective, document management systems must allow for easy, high-quality capture of paper documents and converting them to electronic images.

What Does Capture Do?

When a paper-based document is captured electronically the result can be as simple as an image that can be emailed, faxed or stored. This document can also be converted to a text document using OCR (optical character recognition), added to a document management database with automatic indexing of search fields or even automatically apply data to accounting systems.

Automated Document Indexing

A document that is to be added to an electronic document management database can be automatically indexed utilizing OCR (optical character recognition) technology or 1D and 2D barcodes. This technology allows for documents to be immediately and readily available for search and retrieval across a network.

Workflow Automation

Document capture is the foundational technology for workflow automation. The extracted data is immediately available after scanning completes to trigger automated workflows and streamline business processes. Your organization can begin to see increased operational efficiencies and provide savings directly to your bottom line through these automated workflows.

Data entry can be automated to streamline your processes whether your documents are structured (same format every time like survey forms), semi-structured (similar format every time like vendor invoices), or unstructured (format is different every time like correspondence from customers). Extracted data can be automatically transferred to business applications such as accounting and inventory systems or CRM (customer relationship management) systems.

To learn how Document Management Systems can help your business, request your free workflow analysis now.